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Maintenance & PMS

Planned Maintenance System 2.0 — purpose-built for maritime operations. Manage work orders, defect records, VDR reports, dry dock planning, and approval workflows across your entire fleet from one platform.

PMS 2.0 Work Orders Defect Records VDR Reports Fleet Plan Dry Dock Planning
Module Features

Next-Generation Planned Maintenance for Maritime

AiKapal PMS 2.0 eliminates paper job cards and spreadsheet tracking. Bring your maintenance operations fully digital with intelligent scheduling, real-time status, and fleet-wide visibility.

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PMS 2.0 Work Orders
Create, assign, and track planned maintenance work orders with job descriptions, component details, spare parts linked from inventory, and required certifications. Support calendar-based and running-hour trigger scheduling.
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Maintenance Lists
Organize all planned maintenance tasks by system (hull, engine, deck, electrical, safety) with scheduled dates, intervals, and responsible officer. Generate outstanding maintenance lists and overdue task reports at any time.
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Defect Records 2.0
Log technical defects with priority levels, photographic evidence, root cause analysis, and resolution timelines. Track defect status from open to closed with full accountability chains and ISM-ready defect reports.
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VDR — Vessel Daily Reports
Submit and review noon reports, voyage activity logs, fuel ROB, tank soundings, engine running hours, and weather data. Route reports through master-to-superintendent approval workflows with automated PDF generation.
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Fleet Plan Maintenance
A fleet-wide maintenance calendar giving shore management a bird's-eye view of all scheduled maintenance events across every vessel. Visualize load, identify conflicts, and export Gantt chart PDFs for planning meetings.
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Dry Dock Planning
Plan dry docking events with scope-of-work lists, budget estimates, shipyard coordination notes, and milestone tracking. Generate dry dock specification packages and post-docking completion reports for class surveyors.
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Approval Workflows
Configure multi-level approval chains for work order completion, defect escalations, and VDR submissions. Vessels submit, superintendents review, and DPA approves — all digitally, with full audit trails and timestamp records.
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Crew Work Orders
Assign specific maintenance tasks to individual crew members on board. Crew acknowledge, execute, and close work orders from their own login — providing accountability and a digital record of every completed job.
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Running Hour Triggers
Set maintenance intervals based on engine or equipment running hours rather than just calendar dates. VDR hour entries automatically advance running counters and trigger work orders when thresholds are reached.
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Maintenance Analytics
Track PMS completion rates, overdue tasks, defect closure times, and maintenance cost trends across the fleet. Export maintenance performance reports for ISM audits, flag state inspections, and class renewals.
Interface Preview

Maintenance Management Made Visual

Clear, actionable interfaces that keep your maintenance team on top of every scheduled job and open defect.

🔧 Work Order Board
PMS Work Order Board
Kanban-style view of all work orders segmented by status — pending, in-progress, awaiting approval, and completed.
📊 VDR Report
Vessel Daily Report Form
Structured VDR entry form with fuel, ROB, tank soundings, position, and running hours — with one-click PDF export.
🗓️ Fleet Calendar
Fleet Maintenance Calendar
A multi-vessel calendar view showing all scheduled maintenance, dry docks, and critical tasks in a single timeline.
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Related Modules

Maintenance data integrates with inventory for spare parts, vessel records for blueprint linking, and the AI assistant for predictive insights.

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Vessel Management
Link work orders to vessel blueprint locations
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Crew & HR
Assign crew to work orders and track accountability
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Inventory
Link spare parts from inventory directly to work orders
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Document Management
Attach maintenance certificates and survey reports
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AI Assistant
Get predictive maintenance insights from AI analysis

Ready to Eliminate Paper-Based Maintenance?

See how AiKapal PMS 2.0 can reduce overdue maintenance, improve ISM audit readiness, and give your fleet managers real-time vessel health visibility. Book a demo today.

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