Crew & HR Management

Module Features

Full-Spectrum Maritime HR Management

AiKapal Crew & HR covers every touchpoint in the seafarer journey — so your HR team can focus on your people, not paperwork.

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Crew Profiles

Maintain rich digital profiles for every seafarer including personal details, emergency contacts, seaman's book number, nationality, passport details, and full employment history within the company.

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Ranks & Departments

Organize your workforce by rank (Master, Chief Officer, Engineer, Ratings) and department (Deck, Engine, Catering). Configure rank hierarchies to match your company's structure and reporting requirements.

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Vessel Assignments

Assign crew to vessels with sign-on and projected sign-off dates. Track assignment history, manage relief rotations, and get alerts when a vessel is undermanned or a key position is unfilled.

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Payroll & Payslips

Generate accurate monthly payslips with basic wage, overtime, allotments, deductions, and bonuses. Integrate payroll with work-rest hours data for precise overtime calculations and export payroll runs to Excel.

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Leave Management

Define leave entitlements by rank and contract type. Allow crew to apply for leave digitally, route requests through multi-level approval workflows, and view a monthly leave calendar for planning crew rotations.

⭐

Evaluations & Promotions

Run structured performance appraisals at the end of each voyage or contract. Record promotion recommendations, track promotion history, and build a consistent performance culture across your fleet.

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Contracts Management

Create, store, and track employment contracts for every seafarer. Set contract start/end dates, get renewal reminders, and maintain a full contract version history for each crew member — fully audit-ready.

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Certifications Tracking

Store all seafarer certifications (STCW, GMDSS, Basic Safety, Medical, etc.) with issue and expiry dates. Automated expiry alerts ensure no crew member ships out with expired certificates.

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Applicants & Recruitment

Manage job postings, applicant pipelines, interview scheduling, and pre-employment medical records. Convert approved applicants directly into crew profiles to eliminate duplicate data entry.

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Ship Branch Management

Manage multiple ship management branches or crewing agencies under one platform. Control access and data visibility per branch while maintaining consolidated reporting at the group level.

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Grievance Mechanism

Provide seafarers with a dignified and confidential channel to raise workplace grievances — in compliance with MLC 2006 requirements. Track grievance status, assign resolutions, and maintain records for audits.

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HR Dashboard & Analytics

Executive-level HR analytics including crew matrix by rank, nationality breakdown, contract expiry calendar, payroll summaries, leave utilization, and retention trends — export-ready for management reporting.

Interface Preview

Designed for Maritime HR Teams

Intuitive interfaces that surface the right crew information at the right time — no training manuals needed.

👥 Crew Matrix

Crew Matrix Dashboard

A real-time view of all crew on board, on leave, and available — segmented by vessel, rank, and department.

💰 Payroll Module

Payroll & Payslip Generator

Generate, review, and export payslips in bulk. Integrated with work-rest hours and leave data for accurate calculation.

📋 Crew Profile

Individual Crew Profile

A comprehensive seafarer record showing personal info, assignments, certificates, evaluations, and documents in one place.

Full-Spectrum Maritime HR Management

Designed for Maritime HR Teams

Related Modules

Ready to Modernize Your Maritime HR?