📦

Inventory Management

Full-lifecycle inventory control for maritime operations — from goods receipt and issue slips to inter-vessel transfers, stocktakes, reorder rules, and 10+ built-in report types. Know exactly what you have and where it is, on every vessel.

Stock & Spares GRN Transfers Asset Management Batch Tracking Reorder Rules
Module Features

Complete Inventory Visibility Across Your Fleet

AiKapal Inventory Management eliminates the guesswork from maritime stock control. From critical engine spares to consumables and assets — track it all with precision.

📦
Stock & Spares Catalogue
Maintain a comprehensive catalogue of all stock items, spare parts, and consumables with part numbers, maker references, unit of measure, and storage locations. Categorize by system, manufacturer, and criticality level.
📥
Goods Receipt Notes (GRN)
Record all incoming goods with supplier details, purchase order references, delivery dates, quantities received, and condition notes. GRN approval workflows ensure quality checks before stock is booked in.
📤
Issues & Requisitions
Issue stock against maintenance work orders, job cards, or general requisitions. Maintain a full issue ledger per vessel with authorized officer signatures and purpose tracking for cost allocation and audit trails.
🔄
Inter-Vessel Transfers
Transfer stock between vessels or shore warehouses with full documentation. Source and destination vessels are updated in real time, and transfer records provide a complete chain of custody for every item moved.
⚖️
Stock Adjustments
Record inventory adjustments for damage, expiry, or correction of discrepancies. All adjustments require authorization and reason codes — maintaining ledger integrity and providing a complete adjustment audit history.
🔍
Stocktakes & Physical Counts
Plan and execute physical stock counts per vessel or location. Compare physical count results to system balances, identify variances, and apply approved corrections — with a full stocktake report for each exercise.
🔔
Reorder Rules & Alerts
Set minimum stock levels and reorder quantities per item per vessel. Automatic alerts notify store officers when stock falls below reorder points — ensuring critical spares are always available before they run out.
🏭
Asset Management
Track capital assets including equipment, machinery, and tools across your fleet. Maintain asset profiles with purchase dates, values, maintenance logs, depreciation schedules, and movement records between vessels.
🔖
Batch & Serial Tracking
Track high-value or safety-critical items by batch number or serial number. Full traceability from receipt to issue — essential for safety equipment, life-saving appliances, and class-controlled spare parts.
📊
Inventory Dashboard
An at-a-glance inventory health dashboard showing stock-on-hand value, items below reorder level, slow-moving stock, upcoming expiries, and recent transaction activity across all vessels and warehouses.
Built-In Reporting

10+ Ready-Made Inventory Reports

Every report is export-ready to PDF, Excel, or CSV — no custom development required.

📋
Stock On Hand
📈
Movement Ledger
⚠️
Below Reorder Level
🕰️
Expiry Alerts
💤
Slow-Moving Items
📥
GRN Summary
📤
Issues by Vessel
🔄
Transfer Log
🏭
Asset Register
🔍
Stocktake Variance
Interface Preview

Inventory Control at Your Fingertips

Clean, fast interfaces built for store officers on board and procurement managers ashore.

📦 Stock Dashboard
Inventory Dashboard
Fleet-wide stock health at a glance — total value, low-stock alerts, pending GRNs, and critical spares status.
📥 GRN Entry
Goods Receipt Form
Structured GRN entry with supplier info, PO matching, batch tracking, and instant stock balance update on approval.
📊 Reports
Inventory Reports Centre
Select from 10+ report templates, apply filters by vessel or date range, and export to PDF or Excel instantly.
Explore More

Related Modules

Inventory data connects directly to maintenance work orders, vessel records, and procurement workflows across the AiKapal platform.

🚢
Vessel Management
Stock locations tied to each vessel's profile
 👥
Crew & HR
Track PPE and crew-issued equipment by person
 🔧
Maintenance & PMS
Link spare parts consumption to work orders
 📋
Document Management
Store supplier certificates and safety data sheets
 🤖
AI Assistant
Query stock levels and get reorder recommendations

Take Control of Your Fleet's Inventory

Eliminate stockouts, reduce procurement waste, and gain real-time visibility across all vessels. See AiKapal Inventory Management in action — book a demo today.

Request a Free Demo Talk to Sales